Background

ATRAFIN – American Trade & Finance Company, is an international commercial lender, specializing in emerging markets. The company has partnered with U.S manufacturers and exporters over the last two decades, helping to expand their exports across five continents. Transactions range anywhere from $500k to $300M+ across sectors including mining, agriculture, transportation, medical and environmental.

Atrafin has helped over 80 clients in nearly 30 countries.

Office Locations: Headquartered in the U.S. with offices in Johannesburg, South Africa, ATRAFIN is strategically located to partner with U.S. manufacturers to support growth in regions such as the Middle East, Southeast Asia, Eastern Europe and Latin America.

How Legito was selected

Key Improvements

• Improved accuracy and efficiency – reduction in the number of errors resulted in significant reduction in time and resources required for completion and review of documentation.
• Speed – a full suite of loan documents can now be prepared in a few hours vs. the previous timeframe of up to a week or longer.
• Reuse of information from one template to another is a significant time saver and reduces the risk for human error where there are multiple templates with the same inputs.
• Built in complex loan amortization calculations within the template – removes the need to move between templates and spreadsheets and reduces the risk of human error.
• Bridged the gap between various departments within the company and reduces reliance and bottlenecks within processes.
• Legito simplifies our loan process by enabling employees at all levels to produce fully compliant, accurate, complex documentation while easily maintaining version control for our multiple stakeholders (internal and external) involved in drafting our transaction documents.

Challenges

• People are naturally proponents of innovation but opponents to change – initially experienced a level of resistance internally to the introduction of a new solution and a new way of working.
• People have their own ways of working – we needed to take into account user recommendations and develop templates that suited their specific needs while maintaining the integrity of our desired output.
• The ongoing dedicated support from our partners at Legito resulted in a solution that is trusted by everyone at ATRAFIN.

Implementation and User Onboarding

• Utilized Legito’s Professional Services team to build ATRAFIN’s complex financial templates.
• After initial templates were fully tested, we held “all hands” meeting with participation from C level suite to introduce Legito and underscore the importance of producing high quality, error-free, properly branded documentation.
• Internal subject matter expert facilitated end-user training over several weeks to reinforce knowledge, address and resolve questions to ensure staff was fully comfortable producing document packages for prospects and clients.
• Template development is on-going and being produced in partnership with the Legito Professional Services Team.

Results

• Legito templates are now live within our 3 major business functions – business development, loan closing and loan servicing.
• Our entire staff compliment now uses Legito to produce their documentation, which has resulted in standardized output of a consistently high standard.
• Significant time savings and improved efficiency – both in preparation and review.
• We continue to grow the number of templates on Legito – soon to be a one stop shop for all our business templates.

By the numbers:

• 100% reduction in errors for all transactions written using Legito Templates
• 80% reduction in time required to draft initial transaction documentation
• 25% increase in transaction documentation production and velocity using Legito to produce, review and approve documentation

Background

This innovation project is a collaboration between different companies under the BAM umbrella. Legito is utilized in activities of area and property development (AM), and residential construction (BAM Wonen).

The passion of AM is creating and developing inspiring and sustainable living environments. As a committed area developer, we place social challenges at the heart of our development process. We focus on the themes of ‘Bold sustainability’, ‘Inclusivity’, ‘Healthy urban living and working’, ‘City and area maker’, and ‘Happy life’. Thus AM ensures quality of space and quality of life.

BAM Wonen stands for premium quality at the best price. We set the tone in the world of living with innovative, sustainable and distinctive products and services. Thanks to our knowledge, scale and integrated approach, we make pleasant living accessible to everyone.

Collaboration is what drives BAM Wonen. By listening carefully to the wishes and needs of our (future) residents, clients and partners, we guarantee top quality living. Everyone benefits from that. Today and tomorrow.

This project focusses on the automation of buyer contracts for consumer properties.

Background

This innovation project is a collaboration between different companies under the BAM umbrella. Legito is utilized in activities of area and property development (AM), and residential construction (BAM Wonen).

The passion of AM is creating and developing inspiring and sustainable living environments. As a committed area developer, we place social challenges at the heart of our development process. We focus on the themes of ‘Bold sustainability’, ‘Inclusivity’, ‘Healthy urban living and working’, ‘City and area maker’, and ‘Happy life’. Thus AM ensures quality of space and quality of life.

BAM Wonen stands for premium quality at the best price. We set the tone in the world of living with innovative, sustainable and distinctive products and services. Thanks to our knowledge, scale and integrated approach, we make pleasant living accessible to everyone.

Collaboration is what drives BAM Wonen. By listening carefully to the wishes and needs of our (future) residents, clients and partners, we guarantee top quality living. Everyone benefits from that. Today and tomorrow.

This project focusses on the automation of buyer contracts for consumer properties.

Challenges

• Management of document templates was time consuming, with multiple different versions and no automation. Contracts were sensitive to unsupervised editing, thus more checks and balances.
• BAM wanted to connect their document templates to their multi-level approval process.
• Integration with SAP, to avoid clerical errors and reduce checks and balances.
• Digital signature integration required to simplify the process.

Onboarding

• • Agile development of the first template
  • Training a project team dedicated to BAM
  • Single-sign-on (SSO) integration
  • Built an approval process

Onboarding

• Agile development of the first template
• Training a project team dedicated to BAM
• Single-sign-on (SSO) integration
• Built an approval process

Workflow Automation

• Complex workflow with approvals from different internal departments, with an automated process of assigning the documents to relevant personnel for approval based on document content.
• External partners can access specific shared project contracts and only fill in specific fields.
• Real estate agents can automatically insert the latest building specific information in the contract.
• Workflow automatically triggers Push API actions from Legito to SAP.

Workflow Automation

• Complex workflow with approvals from different internal departments, with an automated process of assigning the documents to relevant personnel for approval based on document content.
• External partners can access specific shared project contracts and only fill in specific fields.
• Real estate agents can automatically insert the latest building specific information in the contract.
• Workflow automatically triggers Push API actions from Legito to SAP.

Results

• Time savings across all contract processing
• Up-to-date financial data included using SAP integration
• Insight of current contract status
• Control over contract content and enhanced compliance
• Electronic signature introduction
• Automatic upload of specific fields to SAP after signature

Results

• • Time savings across all contract processing
  • Up-to-date financial data included using SAP integration
  • Insight of current contract status
  • Control over contract content and enhanced compliance.
  • Electronic signature introduction
  • Automatic upload of specific fields to SAP after signature

Background

Gómez-Pinzón, a Bogotá, Colombia-based law firm, and an Affinitas Alliance member, distinguishes itself from its peers by providing respected counsel across various areas of law.

Highly innovative, and recognized as one of the most influential law firms in Latin America, Gómez-Pinzón integrates state-of-the-art software tools within their processes which, combined with rigorous work, allows the firm to offer their customers and partners multiple service solutions that places them far ahead of the competition.

Operation Details:

• $25,000,000,000 in last year operations
• recognized year after year by Chambers & Partners and Legal 500

Challenges

Initial project and evaluation

Implementation team training

After the completion of the initial project, and the first template was automated, it was clear that Legito met all of Gómez-Pinzón’s requirements. Gómez-Pinzón assembled an internal team to identify use cases and opportunities for automation and begin implementation  of new document and process automation and processes as well as training, to ensure adoption across the organization.

Project Expansion

In under five months, Gómez-Pinzón’s team was able to:

• Deeply automate 3 templates.
• Onboard 30 users.
• Significantly reduce the creation time of their documents.
• Used automated templates to draft over 100 documents
• Reduced document processing times by approximately 70%

Onboarding and Initial Implementation

• Users invited to document automation workshops
• Implementation team developed a Guided Tour to assist users in drafting documents.
• Successful training using Legito Online Courses and Legito Knowledge Base materials.

Implemented Automation Solutions

• Automatic data import between documents
• Collaborative document structuring between multiple teams.
• Customized automated Workflows and Approvals.
• Hundreds of automated items, tables, and articles.

Results